Agenda and minutes

1.1

Apologies for absence were received from Councillors Tony Damms and Ann Woolhouse.

2.1

Councillor Gail Smith, the retiring Lord Mayor, took the Chair and the Acting Chief Executive announced that the first business to be transacted was the appointment of a Lord Mayor for the ensuing year.

2.2

Whereupon it was:-

RESOLVED UNANIMOUSLY:  On the motion of Councillor Peter Price, seconded by Councillor Angela Argenzio, that Councillor Sioned-Mair Richards be appointed Lord Mayor of the City of Sheffield for the Municipal Year 2022/23.

2.3

The Council adjourned briefly whilst the Lord Mayor Elect was robed and, together with the Lady Mayoress (Councillor Jackie Satur), invested with their Chains of Office.

2.4

On resuming, Councillor Sioned-Mair Richards, the Lord Mayor Elect, then made and subscribed to the declaration required by law to qualify her to act as Lord Mayor.

2.5

Whereupon the retiring Lord Mayor vacated the Chair, which was then taken by Councillor Sioned-Mair Richards, the Lord Mayor.  The Lord Mayor addressed the Council.

3.1

RESOLVED UNANIMOUSLY: On the motion of Councillor Roger Davison, seconded by Councillor Denise Fox, that the best of thanks of this Council under the Common Seal be presented to Councillor Gail Smith and Mr. Stephen Smith, for the able and very satisfactory manner in which they have performed their various official duties as Lord Mayor and Consort of this City during the past year.

3.2

The retiring Lord Mayor, Councillor Gail Smith, then took receipt of an ex-Lord Mayor’s Badge and then addressed the Council.

3.3

The retiring Lord Mayor’s Chaplain, Mr. Ryan Wileman, then addressed the Council.

3.4

The Lord Mayor then presented a Badge to the retiring Lord Mayor’s Consort, Mr. Stephen Smith, and his daughter, Ms. Elizabeth Smith, then addressed the Council.

4.1

RESOLVED UNANIMOUSLY:  On the motion of Councillor Sue Auckland, seconded by Councillor Ruth Milsom, that Councillor Colin Ross be appointed Deputy Lord Mayor of the City of Sheffield for the Municipal Year 2022/23.

4.2

Councillor Colin Ross (the Deputy Lord Mayor Elect) was invested with his Badge of Office and then made and subscribed to the declaration required by law to qualify him to act as Deputy Lord Mayor.

At this point in the proceedings, the meeting was adjourned to provide a lunch break.  The meeting reconvened at approximately 2.30 p.m.

5.1

The ten new Members of the Council elected in the recent Municipal elections (Councillors Kurtis Crossland, Maleiki Haybe, Minesh Parekh, Craig Gamble Pugh, Marieanne Elliot, Henry Nottage, Nighat Basharat, Nabeela Mowlana, Janet Ridler and Tom Hunt) were introduced to the Council.

6.1

There were no declarations of interest made by Members of the Council.

7.1

It was formally moved by Councillor Julie Grocutt, and formally seconded by Councillor Dianne Hurst, that, as recommended in the report of the Director of Legal and Governance circulated to all Members of the Council and published on the Council’s website on 13^th May 2022, this Council:-

(a)      re-affirms the various elements of a committee system of governance which were approved at the extraordinary meeting of the Council held on 23^rd March 2022, for implementation from this annual meeting of the Council;

(b)      approves, for implementation with immediate effect, the full Constitution for Sheffield City Council, appended to the report, which has been revised to reflect the new committee system of governance, subject to the amendment of Part 3.3.1 (Policy Committees - Matters Reserved to All Policy Committees), as set out in the attached “Addendum A”, relating to commissioning and procurement; and

(c)      authorises the Director of Legal and Governance to undertake any minor and consequential drafting changes as may be necessary as the new system is embedded.

7.2

Whereupon, it was moved by Councillor Joe Otten, and formally seconded by Councillor Sue Alston, as an amendment, that the motion now submitted be amended by the addition of the following words at the end of paragraph (b):-

“and also subject to the insertion of the words “, and to ensure an odd number of Members” after the words “and such other Members as are necessary for political proportionality”, in the first paragraph under the heading “STRATEGY AND RESOURCES POLICY COMMITTEE” in Part 3.3 of the Constitution”.

(NB The revised paragraph would read as follows - “The Leader of the Council is the Chair of the Committee. Membership includes the Chairs of each of the Council’s other Policy Committees, the Chair of the Finance Sub-Committee, and such other Members as are necessary for political proportionality, and to ensure an odd number of Members. Members of the Committee may not nominate substitute members.)

7.3

Following the decline of the right of reply by Councillor Julie Grocutt, the amendment moved by Councillor Joe Otten was put to the vote and was carried unanimously.

7.4

The original Motion, as amended, was then put as a Substantive Motion in the following form and carried unanimously:-

RESOLVED UNANIMOUSLY: That, this Council:-

(a)      re-affirms the various elements of a committee system of governance which were approved at the extraordinary meeting of the Council held on 23^rd March 2022, for implementation from this annual meeting of the Council;

(b)      approves, for implementation with immediate effect, the full Constitution for Sheffield City Council, appended to the report, which has been revised to reflect the new committee system of governance, subject to the amendment of Part 3.3.1 (Policy Committees - Matters Reserved to All Policy Committees), as set out in the attached “Addendum A”, relating to commissioning and procurement, and also subject to the insertion of the words “, and to ensure an odd number of Members” after the words “and such  ...  view the full minutes text for item 7.

8.1

The Lord Mayor (Councillor Sioned-Mair Richards) sought nominations for the position of Leader of the Council for the Municipal Year 2022/23.

8.2

Councillor Abdul Khayum nominated Councillor Terry Fox to serve as Leader of the Council.  That nomination was seconded by Councillor Dianne Hurst.

8.3

Councillor Joe Otten nominated Councillor Shaffaq Mohammed to serve as Leader of the Council.  That nomination was seconded by Councillor Sue Alston.

8.4

The nomination of Councillor Shaffaq Mohammed was put to the vote and was lost.  The result of the vote, conducted by a show of hands, was For – 28 Members, Against – 51 Members, Abstained – 2 Members.

8.5

The nomination of Councillor Terry Fox was put to the vote and was also lost.  The result of the vote, conducted by a show of hands, was For – 39 Members, Against – 42 Members, Abstained – 1 Member.

8.6

Following a short adjournment, the Lord Mayor stated that nominations for the position of Leader of the Council for the Municipal Year 2022/23 were to be sought again.

8.7

Councillor Abdul Khayum nominated Councillor Terry Fox to serve as Leader of the Council.  That nomination was seconded by Councillor Dianne Hurst.

8.8

RESOLVED:  On the motion of Councillor Shaffaq Mohammed, seconded by Councillor Julie Grocutt, that the matter be put to the vote.

8.9

RESOLVED: That Councillor Terry Fox be appointed Leader of the Council for the Municipal Year 2022/23, serving until the date of the next Annual Meeting of the Council in 2023.

8.9.1

The result of the vote, conducted by a show of hands, was For – 38 Members, Against – 14 Members, Abstained – 29 Members.

9.1

RESOLVED: On the motion of Councillor Bryan Lodge, seconded by Councillor Talib Hussain, that Councillor Julie Grocutt be appointed Deputy Leader of the Council for the Municipal Year 2022/23, serving until the date of the next Annual Meeting of the Council in 2023.

9.1.1

The result of the vote, conducted by a show of hands, was For – 52 Members, Against – 0 Members, Abstained – 29 Members.

10.1

The newly appointed Leader of the Council (Councillor Terry Fox) addressed the Council and referred to the outcome of the recent Municipal Elections and subsequent negotiation by the three political groups on the Council of a collaborative and politically proportionate approach on how to run the Council.  He added that, following his appointment as Leader of the Council, he would aim to navigate the Council through the new committee system of governance to make sure decisions are made which deliver for the people of Sheffield and the Council’s staff.

10.2

The Lord Mayor (Councillor Sioned-Mair Richards) addressed the Council and echoed the remarks made by the Leader of the Council regarding the need for Members of the Council to work collaboratively within the new way of working under the committee system of governance.

11.1

RESOLVED UNANIMOUSLY: On the motion formally moved by Councillor Dianne Hurst, and formally seconded by Councillor Joe Otten, that:-

(a)      the terms of reference of the Council’s Committees for 2022/23, as set out in the Council’s revised Constitution which was approved by the Council earlier at this meeting, be re-affirmed;

(b)      the proportional allocation of seats on Committees, as set out in the schedule circulated at the meeting, be approved;

(c)      approval be given to the appointment of Members to all Council Committees in the Municipal Year 2022-23 to reflect the arrangements now agreed and the wishes of the political groups, as set out in these minutes, in accordance with the schedule circulated at the meeting (and including substitutes where appropriate), and, for the purposes of Council Procedure Rule 25.4, the consent of the Council be given in any case where a Member chooses not to be appointed to serve on any Policy or Regulatory Committee;

(d)      as respects the appointment of Members to serve on Council Committees, where vacancies exist or in cases of urgency, the Monitoring Officer, in consultation with the relevant political group whip, be authorised to appoint Members to serve on such Committees, as necessary, on the understanding that details of such appointments will be reported to the next or subsequent meetings of the Council;

(e)      approval be given to continue to disapply proportionality to the Senior Officer Employment Sub-Committees and the Appeals and Collective Disputes Sub-Committees for the reasons set out in paragraph 3.2.3 of the report of the Director of Legal and Governance circulated to all Members of the Council and published on the Council’s website on 17^th May 2022;

(f)       it be noted that an amended Members’ Allowances Scheme, reflecting the new committee system of governance for the Council, is to be approved by the Council later at this meeting; and

(g)      it be noted that in the event of any changes to the political composition of the Council occurring during the Municipal Year, political proportionality will be reviewed by the Council as soon as practicable thereafter.

MEMBERSHIP OF COUNCIL COMMITTEES 2022/23

Policy Committees, Sub-Committees and Urgency Sub-Committees

Note:  Urgency Sub-Committees:

·     5 seats (2 Labour, 2 Liberal Democrat, 1 Green)

·     Include the Chair and Deputy Chair of the parent Committee, plus 3 other Members of the parent Committee

Title/Post

Labour

Liberal Democrat

Green

Other

1

Strategy & Resources Committee

(Chairs of Policy Committees and Finance Sub-Committee, plus sufficient other Members to achieve proportionality)

(NB No substitutes can attend for Members of this Committee)

1a

Strategy & Resources Urgency Sub-Committee

1b

Finance Sub-Committee

Cllrs Bryan Lodge, Zahira Naz, Mike Chaplin and Ben Miskell

Cllrs Mike Levery, Joe Otten and Andrew Sangar

Cllrs Marieanne Elliott and Maroof Raouf

Named Substitutes

3 Vacancies

Cllrs Shaffaq Mohammed and Martin Smith and 1 Vacancy

3 Vacancies

1c

Finance Sub-Committee Urgency Sub-Committee

3 Vacancies

3 Vacancies

3 Vacancies

1d

Charitable Trusts Sub-Committee

3 Vacancies

1 Vacancy

1 Vacancy

Drawn from the Strategy and Resources Policy Committee

Named  ...  view the full minutes text for item 11.

12.1

RESOLVED UNANIMOUSLY: On the motion formally moved by Councillor Dianne Hurst, and formally seconded by Councillor Joe Otten, that:-

(a)      each Councillor named in the schedule circulated at the meeting, and as set out in these minutes, be appointed Chair or Deputy Chair of the Policy Committee, Sub-Committee of Policy Committee, Regulatory Committee or other Council Committee indicated by that schedule, for the Municipal Year 2022-23;

(b)      the Groups’ Spokespersons on each Policy Committee or Sub-Committee of a Policy Committee, as set out in the schedule circulated at the meeting, be noted; and

(c)      delegation be made to the appropriate Committee or Sub-Committee to appoint their own Chairs or Deputy Chairs in all cases where the Full Council has not made such an appointment before the first scheduled meeting of that Committee or Sub-Committee.

APPOINTMENT OF CHAIRS & DEPUTY CHAIRS OF CERTAIN COMMITTEES & THEIR SUB-COMMITTEES FOR 2022-23

POLICY COMMITTEES AND SUB-COMMITTEES

Committee/

Sub-Committee

Chair

Deputy Chair

Group Spokespersons

Strategy and Resources Policy Committee

Leader of the Council

Deputy Leader of the Council

Finance Sub-Committee

Cllr Bryan Lodge (Co-Chair)

Cllr Zahira Naz (Co-Chair)

Cllr Mike Levery

Charitable Trusts Sub-Committee

Cllr Douglas Johnson

Adult Health and Social Care Policy Committee

Cllr Angela Argenzio (Co-Chair)

Cllr Martin Phipps (Co-Chair)

Cllr Steve Ayris

Health Scrutiny Sub-Committee

Education, Children and Families Policy Committee

Cllr Dawn Dale (Co-Chair)

Cllr Mick Rooney (Co-Chair)

Cllr Brian Holmshaw

Cllr Colin Ross

Housing Policy Committee

Cllr Douglas Johnson

Cllr Penny Baker

Transport, Regeneration and Climate Policy Committee

Cllr Julie Grocutt (Co-Chair)

Cllr Mazher Iqbal (Co-Chair)

Cllr Christine Gilligan

Cllr Andrew Sangar

Economic Development and Skills Policy Committee

Cllr Martin Smith

Cllr Ben Miskell

Waste and Street Scene Policy Committee

Cllr Joe Otten

Cllr Fran Belbin

Communities, Parks and Leisure Policy Committee

Cllr Richard Williams

Cllr Paul Wood

STATUTORY/REGULATORY COMMITTEES

Committee/

Sub Committee

Chair

Deputy Chair

Planning and Highways Committee

Cllr Dianne Hurst

Cllr Alan Woodcock

Licensing Committee

Cllr David Barker

Cllr George Lindars-Hammond

OTHER COUNCIL COMMITTEES

Committee/

Sub Committee

Chair

Deputy Chair

Governance Committee

Cllr Julie Grocutt

Cllr Sue Alston

Audit and Standards Committee

Cllr Colin Ross

Cllr Ben Curran

Admissions

Committee

Cllr Vic Bowden

Senior Officer Employment Committee

Appeals and Collective Disputes Committee

13.1

RESOLVED UNANIMOUSLY: On the motion moved by Councillor Dianne Hurst, and seconded by Councillor Joe Otten, that:-

(a)      approval be given to the establishment, with the suggested memberships shown, of the Council panels, working groups etc for the Municipal Year 2022-23, set out in the schedule circulated at the meeting, and as set out in these minutes;

(b)      approval be given to the appointment of Members to serve on external bodies in the Municipal Year 2022-23, also as set out in the schedule now circulated, and as set out in these minutes;

(c)      as respects the appointment of Members to its various bodies, where vacancies exist or in cases of urgency, the Monitoring Officer, in consultation with the relevant political group whip, be authorised to appoint Members to serve on such bodies, as necessary, on the understanding that details of such appointments will be reported to the next or subsequent meetings of the Council; and

(d)      as respects the appointment of representatives to serve on outside bodies, where vacancies exist or in cases of urgency, the Monitoring Officer, in consultation with the relevant political group whip, be authorised to nominate representatives to serve on such bodies, as necessary, on the understanding that details of such nominations will be reported to the next or subsequent meetings of the Council.

APPOINTMENTS TO OTHER COUNCIL BODIES AND EXTERNAL BODIES 2022/23

Other Council Panels

Title/Post

Labour

Liberal Democrat

Green

Other

Access Liaison Group (x5)

Allotments and Leisure Gardens Advisory Group (x5)

Cllrs Brian Holmshaw and Marieanne Elliot

Castlegate Member Working Group (x6)

Community Covenant Working Group (x3)

Mr Clive Skelton

Complaints Review Panel

1 independent Chair and 2 further independent members

Corporate Joint Committee with Trade Unions

(Policy Cttee Chairs)

Corporate Members Group

(Leader, Deputy Leader & Whip of each Group)

Cllrs Terry Fox, Julie Grocutt and Dianne Hurst

Cllrs Shaffaq Mohammed, Joe Otten and 1 Vacancy

Cllrs Douglas Johnson, Angela Argenzio and Martin Phipps

Corporate Parenting Board (x10)

Cllrs Alexi Dimond and Ruth Mersereau

Cycle Forum (x3)

Cllrs Marieanne Elliot, Ruth Mersereau and Henry Nottage

Heritage Champion (x1)

(on behalf of the Transport, Regeneration and Climate Policy Committee)

Housing and Neighbourhoods Advisory Panel (x2)

(Relevant Policy Committee Chair & Deputy)

Local Area Committee Chairs Group (x8)

(7 LAC Chairs, plus lead Member)

Monitoring and Advisory Board (Adult Services) (x4)

Policy Working Group (Labour)

All Members of the Group

Policy Working Group (Liberal Democrat)

All Members of the Group

Policy Working Group (Green)

All Members of the Group

Sheffield Conservation Advisory Group (x2)

Standing Advisory Council for Religious Education (x2)

Portfolio Joint Consultative Committees

People Services (x2)

Schools (x1)

Place (x4)

Resources/CEX (x1)

Joint Committees and Partnership Boards

Joint Commissioning Committee (x4)

South Yorkshire Fire & Rescue Authority (x5)

Cllrs Tony Damms and Abdul Khayum

Cllrs Sue Alston and Steve Ayris

Cllr Paul Turpin

South Yorkshire Pensions Authority (x5)

Cllrs Ben Curran and Garry Weatherall

Cllrs Simon Clement-Jones and Andrew Sangar

Cllr Alexi Dimond

South Yorkshire Local Pension Board (x1)

(To May 2023)

Cllr  ...  view the full minutes text for item 13.

14.1

RESOLVED UNANIMOUSLY: On the motion formally moved by Councillor Dianne Hurst, and formally seconded by Councillor Joe Otten, that:-

(a)      approval be given to the schedule of Council and Committee meetings for the Municipal Year 2022-23, as set out in the schedule circulated at the meeting;

(b)      it be noted that, as agreed at the extraordinary meeting of the Council held on 23rd March 2022, and in accordance with the schedule of meetings now approved:-

(i)       there will be six ordinary meetings of Full Council in the Municipal Year 2022/23 and these will be held at 2.00 p.m. on the following Wednesdays:-

1^st June 2022; 20^th July 2022; 14^th September 2022; 2^nd November 2022; 14^th December 2022; and 1^st February 2023; and

(ii)       the special meeting of the Council for the purposes of approving a Revenue Budget and Capital Programme and setting the Council Tax for the Financial Year 2023/24 will be held on Wednesday, 1st March2023 at 2.00 p.m.; and

(c)      the annual meeting of the Council in 2023 be held on Wednesday, 17th May 2023 at 11.30 a.m., and an ordinary meeting of the Council be held on Wednesday 7th June 2023 (as a provisional date, to be confirmed at the annual meeting in 2023).

15.1

RESOLVED UNANIMOUSLY: On the motion formally moved by Councillor Dianne Hurst, and formally seconded by Councillor Joe Otten, that, further to Council Procedure Rule 10.2, the order in which Notices of Motion shall be listed on the Summons for the six ordinary meetings of the Council in the Municipal Year 2022/23 shall be as follows:-

June 2022 – Labour / LibDem / Green / Labour

July – LibDem / Labour / LibDem / Other (Cons)

September – Labour / LibDem / Green / Labour

November – Green / Labour / LibDem / Labour

December – LibDem / Labour / LibDem / Other (Ind)

February 2023 – Labour / LibDem / Green / Labour

16.1

RESOLVED UNANIMOUSLY: On the motion formally moved by Councillor Dianne Hurst, and formally seconded by Councillor Joe Otten, that, as recommended in the report of the Executive Director, Resources circulated to all Members of the Council and published on the Council’s website on 17^th May 2022:-

(a)      approval be given to a Members’ Allowances Scheme for 2022/23 as set out in the recommendations of the Independent Remuneration Panel and detailed in the report of the Panel; and

(b)      (i) it be noted that the Independent Remuneration Panel will conduct a further review of the Members’ Allowances Scheme in approximately twelve months, when the new committee system has been in operation for a period of time and (ii) the Panel be requested to consider the role of Group Spokespersons as part of an earlier review and within 6 months.

17.1

It was RESOLVED: On the Motion of the Lord Mayor (Councillor Sioned-Mair Richards), seconded by the Deputy Lord Mayor (Councillor Colin Ross), that this Council places on record its thanks and appreciation to former Councillors Neale Gibson, Francyne Johnson, Mohammed Mahroof, Cate McDonald, Moya O’Rourke, Josie Paszek, Chris Rosling-Josephs, Kaltum Rivers, Jack Scott and Alison Teal, who had either retired or had not been re-elected at the Municipal elections held in May 2022, for their hard work and service to the City of Sheffield.

17.2

It was noted that the Lord Mayor would write to each of those former Councillors to thank them for their service.